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Assistant Athletic Director - Business Operations

Apply now Job no: 495077
Work type: Staff Full-time
Location: Indianapolis
Categories: Athletics

Position Overview

The Assistant Athletic Director for Business Operations will manage all day-to-day business operations for the athletic department. Responsibilities include the initial approval of expenditures, monitoring and assisting in monthly athletic department budget development, and to provide forecasting support for future department budgets. The position will work primarily with coaches and staff to implement efficient and effective partnerships with University business and finance partners, budget management, purchasing, invoicing and payment protocols and budget reporting. In addition, this position will manage the coordination of team travel logistics and may serve in a limited capacity on the game/event operations team for select events. The position may also be provided the opportunity to serve as a secondary sport supervisor.


  • Manage day-to-day business operations of the athletic department by developing additional internal mechanisms and area-specific practices to increase organizational efficiencies.
  • Serve as liaison between athletics and the University’s Financial Services department on all purchasing and payment matters to ensure efficient and timely payment process.
  • Maintain credit cards for athletic department and responsibilities within Chrome River to reconcile efficient management of all department monthly credit card charges and process journal voucher entries as needed.
  • Responsible for purchase requisitions for department. Includes entering requisitions into electronic system and tracking their status.
  • Provides monthly reports to head coaches and department budget managers.
  • Responsible for the reconciliation and resolution of financial records and files as assigned.
  • Provides budget information to leadership as needed.
  • Coordinate team travel logistics for ground transportation, hotel reservations, flight bookings, and catering/meal needs.
  • Serve as a secondary sport administrator for assigned sport(s).

Required Qualifications 

  • Bachelor’s degree.
  • 3-5 years’ work experience in financial setting to organize all aspects of the daily management of business office.
  • Possess strong problem-solving skills, with the ability to identify and analyze problems, as well as devise solutions.
  • Must have strong organizational, planning and time management skills with the ability to multi-task and meet deadlines.
  • Strong customer service orientation is essential. 
  • Strong working knowledge of Microsoft Office Suite.
  • Understanding of Butler University, BIG EAST, and NCAA regulations/policies.

Prefered Qualifications 

  • Master’s degree preferred.
  • Experience managing report data for accuracy and completeness to provide detailed financial data and information for budget preparation.
  • Experience on a university campus or athletic department business office.
  • Experience with and/or knowledge of ERP software. 

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

  • Paid Time Off and Holidays:
    • 18 days of paid time off (vacation and PTO days)
    • 8 Paid Holidays
    • Paid Winter Break between Christmas Eve and New Year’s Day
    • Paid Parental Leave (after 1 year of full-time employment)
  • Health:
    • Comprehensive medical, dental, and vision plans including disability and life insurance programs
  • Retirement:
    • 10% employer contribution after 1 year of full-time employment
  • Tuition Assistance:
    • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
      • Eligibility after 9 months of full-time employment
      • Employees & spouses- undergraduate/graduate degrees
      • Dependents (under age 26)- undergraduate degree
      • Covers tuition only
    • Tuition Exchange Program for Dependents
  • Butler Facilities Access, Discounts and Perks:
    • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
    • LinkedIn Learning Courses
    • Free premium subscription to the Calm App
    • Free subscription to the WSJ and NYT
    • Discount at the College Bookstore
    • Discount on select Athletic and Arts/Events Center Performances

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer.  We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.  We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

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Butler University is committed to enhancing the diversity of the student body and our faculty and staff. In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender identity, sex, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.