Current Butler students can find information regarding employment by visiting the Internship & Career Services page.

Education and Community Program Coordinator

Apply now Job no: 494574
Work type: Staff Full-time
Location: Indianapolis
Categories: Administrative

The Education and Community Program Coordinator works closely with the Executive Director, Assistant Director, Administrative Manager, and all Teaching Fellows. Responsibilities include coordinating BCAS groups classes and in-school and afterschool community-based residencies, close communication with Teaching Fellows, oversight of assessment and evaluation of programs, and coordination of BCAS summer camps. 


  • Oversee all BCAS community and school partnerships in order to ensure successful partnerships and collaborations with school principals, community partners, community members, students, families, and all other relevant stakeholders.
  • Oversee all BCAS Group Classes and work with Teaching Fellows on schedules, materials, and family support.
  • Work closely with teaching artists, schedule and run regular check-in meetings with community program and group class Teaching Fellows, manage communications around supply orders, and create and maintain group class and site partnership schedules.
  • Conduct pre and post program meetings with each school to monitor progress and identify areas of improvement.
  • Responsible for the evaluation of services being provided at all partner sites with both internal and external evaluation teams.
  • Maintain knowledge of evidence-based community school models and implement best practices when applicable to individual school environments.
  • Maintain proper documentation of all efforts to allow for effective expansion and replication.
  • Participate in professional development and capacity-building activities, including but not limited to trainings, meetings, workshops, and conferences.
  • Work closely with the Administrative Manager and Administrative Assistant, including but not limited to: review of Teaching Fellow community partner site assignments, partnership agreements and photo release forms (which are all created by the Administrative Assistant) as needed, collaborate on programmatic data collection, student and teacher evaluations, and program calendar.
  • Work closely with the Executive Director and Assistant Director on new Teaching Fellow training and any professional development needs.
  • Contribute written content for all education & community programs marketing and outreach materials.
  • Collaborate with Marketing Department on print pieces, website pages, photographic needs, ticket offers to community, social media; interface with graphic designers to ensure high standard and completion of materials.
  • Guide grant writer(s) on program content and grant fulfillment objectives.
  • Assist the Executive Director on additional projects and administrative work as needed.


Qualifications and Requirements:

  • Bachelor’s Degree, Masters Preferred
  • Background in public education, administration, and/or teaching
  • Record of building partnerships between public agencies, private organizations, community members, and funders in the non-profit and/or government fields.
  • Knowledge of budget processes
  • Project management experience
  • Experience tracking and reporting data
  • Fundraising and grant writing experience
  • Strong time management, and organizational skills, including attention to detail and abilities to prioritize tasks and keep multiple tasks moving simultaneously
  • Ability to make independent decisions and build consensus as needed
  • Outstanding writing and verbal skills
  • Passion for promoting social and economic justice for marginalized individuals and communities
  • Strong communication skills and “emotional intelligence”
  • Willing to give and take constructive criticism
  • Adept at active listening
  • Familiar with and capable of using inclusive language, terminology, and behaviors
  • Second language desirable


Butler University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

The Butler Community Arts School serves anyone age 5 and up through private lessons, group classes, and both day and residential summer camps. Lessons are taught by trained Butler University students (Teaching Fellows).

The Mission of the Indianapolis Center for Arts Education and Innovation at Butler University is to advance equitable access to the transformative power of arts education for learners of all ages and their communities by connecting schools, artists, and organizations throughout greater Indianapolis. 


The Jordan College of the Arts at Butler University includes undergraduate programs in arts administration, art, dance, music, and theatre; a graduate program in music; and the Butler Community Arts School, an arts education program. Butler University is an institutional member of the National Association of Schools of Dance, Music, and Theatre.


JCA provides focused professional study and collaborative, creative experiences within the context of a strong liberal arts university. We value an inclusive and welcoming environment with a diverse range of artists, traditions, ideas, and audiences. We emphasize the development of students as artist-citizens who will become leaders in arts and society.

Butler University is an innovative collegiate university.  In the 2021 “Best Colleges” edition of U.S. News & World Report, it ranked Butler No. 1 overall among Midwest Schools.  Ranked No. 1 among the Midwest’s “Most Innovative Schools”. Ranked No. 1 among the Midwest for “Best Undergraduate Teaching”. Butler’s mission is to provide the highest quality of liberal and professional education and to integrate the liberal arts with professional education, by creating and fostering a stimulating intellectual community built upon interactive dialogue and inquiry among students, faculty, and staff.

Location: Indianapolis, Indiana is the hometown of Butler. Nicknamed the Crossroads of America and home to five professional sports teams, the Indianapolis Motor Speedway, a vibrant arts and culture scene, and many major businesses and corporations. Indianapolis welcomes all and a place that celebrates diverse cultures and shared histories through festivals, arts, and cultural events. Named by Condé Nast as “the most underrated food city in America,” we also claim the world’s largest single-day sporting event (Indianapolis 500) and North America’s top-rated airport for six years in a row. In addition to the Colts, Pacers, Fever, Indy Eleven, Indians, and Fuel, we are homebase for the NCAA and numerous collegiate and Olympic Sports organizations. From jazz to motorsports to the world’s fastest bicycle wheels, Kurt Vonnegut and John Green to Salesforce and Eli Lilly and Co., our spirited social, cultural, and business entrepreneurs form collaborative partnerships and move big ideas into action. Forbes (2017) named Indianapolis one of the best cities for young professionals. Business Insider (2018) ranked Indianapolis 10th among best cities for new college grads where jobs are abundant and housing is affordable. Campus is only five miles from downtown, so Bulldogs really get the best of both worlds: a close-knit community with easy access to all that Indianapolis has to offer.


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Butler University is committed to enhancing the diversity of the student body and our faculty and staff. In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender identity, sex, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.