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Event Coordinator - Clowes Memorial Hall

Apply now Job no: 495124
Work type: Staff Full-time
Location: Indianapolis
Categories: Arts & Events

Position Overview

The Butler Arts & Events Center is seeking an Event Coordinator to join the event operations team. The Event Coordinator will assist with and lead event management across the various departments of the Center – Touring Events, Campus Events, Flat Floor Rentals, and Guest Housing. An ideal candidate is a self-starter who has experience managing events in a fast-paced environment as well as event management software (EMS, Venue Ops, Visio).

Responsibilities

  • Planning the execution of multiple Butler University events as well as day-off management. Coordinating with various stakeholders including event owners from several campus departments as well as public safety, facilities, and any others affected by the event. 
  • Developing written plans and event sheets for effective communication throughout the process. Maintaining close relationships to outside vendors involved in the event planning process. 
  • Understanding and adhering to any complaint and regulations in relation to events. Contributing to the development and creation of standard operating procedures and other documents for managing and/or communicating event information. 
  • Assisting with event management in performance venues as needed. Understanding and implementing all policies and procedures related to crowd and house management. 
  • Managing event budgets and contributing to the development of the department's annual budget process. Contributing to strategic planning of the department as well as the Butler Arts & Events Center.

Required Qualifications

  • Bachelor's Degree
  • 1-2 years event management experience

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

  • Paid Time Off and Holidays:
    • 18 days of paid time off (vacation and PTO days)
    • 8 Paid Holidays
    • Paid Winter Break between Christmas Eve and New Year’s Day
    • Paid Parental Leave (after 1 year of full-time employment)
  • Health:
    • Comprehensive medical, dental, and vision plans including disability and life insurance programs
  • Retirement:
    • 10% employer contribution after 1 year of full-time employment
  • Tuition Assistance:
    • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
      • Eligibility after 9 months of full-time employment
      • Employees & spouses- undergraduate/graduate degrees
      • Dependents (under age 26)- undergraduate degree
      • Covers tuition only
    • Tuition Exchange Program for Dependents
  • Butler Facilities Access, Discounts and Perks:
    • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
    • LinkedIn Learning Courses
    • Free premium subscription to the Calm App
    • Free subscription to the WSJ and NYT
    • Discount at the College Bookstore
    • Discount on select Athletic and Arts/Events Center Performances

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer.  We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.  We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

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Butler University is committed to enhancing the diversity of the student body and our faculty and staff. In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender identity, sex, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.