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Director, Fund Compliance & Gift Administration

Apply now Job no: 495123
Work type: Staff Full-time
Location: Indianapolis
Categories: Administrative

Position Overview

Butler University is seeking a Director of Fund Compliance & Gift Administration. This position supports the University in fulfilling its responsibilities for donor-funded gift compliance by ensuring gift and endowment funds are created, managed, and expended in accordance with donor intent and that administrative obligations of the gift agreement are met. This position advises campus partners on matters related to gift compliance such as interpretation of donor intent and gift repurposing process and participates in formulation of and monitors adherence to gift and endowment policies. In addition, they are also responsible for managing the University’s gift documentation strategy in accordance with the University’s Gift Acceptance and Naming Policies.


  • Gift Documentation – Oversees the successful creation, review, and approval process for donor agreements and statements of intent with Butler University frontline officers and academic leaders as appropriate. Upholds guidelines set forth in Butler’s Gift Acceptance and Naming Policies regarding acceptable restrictions of donor funds. Partners with frontline officers on these restrictions so they are empowered to manage donor expectations; circulates agreement drafts to appropriate parties on campus who will administer the gifts to obtain buy-in and approval before agreements are finalized. Stores and organizes signed gift agreements in shared and secure servers and ensures they are disseminated to the appropriate campus partners.
  • Fund Compliance – Oversees compliance for all restricted donor-funded gift accounts and serves as the primary contact for internal inquiries about compliance and accountability issues for all established donor funded accounts. Responsible for convening and leading the University’s Gift Policy Committee.
  • Fund Auditing – Partners with the Business Office, Office of Financial Aid, and others to regularly audit existing donor funds to ensure donor intent is followed. This could include reviews of funds with accumulated spending and low utilization, funds that do not have a balance, endowed funds below minimum balances, and funds that have not had any recent activity, among other scenarios. Works closely with the Business Office to support new Oracle Cloud database conversion in January 2025.
  • Education and Awareness – Collaborate and maintain positive working relationships with University cabinet-level leadership, the Business Office, unit business managers, development officers, and the Donor Relations team to facilitate an effective compliance program. Supports ongoing communication and education on the uses of restricted gift fund and clarifying donor intent with fund administrators. Fields questions regarding the allowable use/expenses for gift and endowment accounts including requests for release or modification of endowment and gift restrictions that have become impracticable to fulfill.

Required Qualifications 

  • Bachelor’s degree required; advanced certification preferred.
  • Three years or more of relevant experience in one of the following or closely related fields: gift and endowment accounting and management, audit and compliance, or higher education. Experience with drafting contracts or other documentation.
  • Ability to think critically about future implications of word use, academic and/or extracurricular program evolution, and potential policy changes to proactively anticipate change
  • Strong interpersonal and written communications skills with demonstrated attention to detail; listens well and effectively expresses thoughts and ideas.
  • Ability to coordinate people and handle multiple deadline-driven projects simultaneously.
  • Exceptional customer-donor service and can build trust with a variety of constituents.
  • Excellent writing, editing, and proofreading skills required.
  • Tact, discretion, and prudence in working with confidential and sensitive data.
  • Computer software skills, including Microsoft Office, and knowledge of nonprofit database systems.
  • Thinks critically and exercises mature judgement in identifying problems and generating alternative solutions.
  • Demonstrates self-awareness and respect for all colleagues even in situations where there are differing thought and opinions.
  • Works smart and constantly seeks to improve and streamline.

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

  • Paid Time Off and Holidays:
    • 28 days of paid time off (vacation and PTO days)
    • 8 Paid Holidays
    • Paid Winter Break between Christmas Eve and New Year’s Day
    • Paid Parental Leave (after 1 year of full-time employment)
  • Health:
    • Comprehensive medical, dental, and vision plans including disability and life insurance programs
  • Retirement:
    • 10% employer contribution after 1 year of full-time employment
  • Tuition Assistance:
    • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
      • Eligibility after 9 months of full-time employment
      • Employees & spouses- undergraduate/graduate degrees
      • Dependents (under age 26)- undergraduate degree
      • Covers tuition only
    • Tuition Exchange Program for Dependents
  • Butler Facilities Access, Discounts and Perks:
    • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
    • LinkedIn Learning Courses
    • Free premium subscription to the Calm App
    • Free subscription to the WSJ and NYT
    • Discount at the College Bookstore
    • Discount on select Athletic and Arts/Events Center Performances

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer.  We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.  We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

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Butler University is committed to enhancing the diversity of the student body and our faculty and staff. In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender identity, sex, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.