Current Butler students can find information regarding employment by visiting the Internship & Career Services page.

Benefits & Wellness Specialist

Apply now Job no: 495108
Work type: Staff Full-time
Location: Indianapolis
Categories: Human Resources

Position Overview

Embark on a pivotal role as you join our dynamic Human Resources team to provide indispensable operational and administrative assistance to our esteemed Benefits and Wellness department. Your mission? To elevate the efficiency and effectiveness of communication surrounding Butler's comprehensive benefits and wellness programs. Through your adept skills, streamline processes and enhance the clarity and accessibility of vital information. Your dedication to exceptional service will ensure that every member of our university community receives unparalleled support and guidance. Join us in our commitment to empower and care for our employees and students alike.

  • Provide prompt and accurate responses to employee benefit questions with clear interpretations. 
  • Management of various benefit processes and reconciliations. 
  • Completion of bi-weekly, monthly, and annual benefit entries, invoicing, and open enrollment activities. 
  • Assist in various capacities of data entry functions. 
  • Participation in various committees and project teams (including benefits conversion in Oracle Cloud implementation). 
  • Knowledge of benefits compliance, reporting, and information privacy and security

This role will predominantly be based on campus, fostering direct interaction and collaboration within the university community.


  • Assists with the administration and reporting of all benefits and retirement programs. 
  • Provides administrative support, including scheduling appointments, managing calendars, and organizing meetings.  
  • Perform monthly benefit transactions, upload, and reconciliation. 
  • Manage data entry, invoicing, benefit elections, and adjustments throughout the employment life cycle. 
  • Active involvement with onboarding new hires, changes, and termination of benefits. 
  • Participate in workers’ compensation claim reporting and quarterly and annual reporting as required. 
  • Supports the Tuition Remission and Tuition Exchange platforms. 
  • Responds to internal and external customers regarding general health and welfare questions through our shared services email/portal. 
  • Maintain employee confidence by keeping benefit information confidential. 
  • Improves job knowledge by participating in educational opportunities and training. 

Required Qualifications 

  • HS diploma or equivalent required. Some post-secondary education preferred. 
  • 3+ years’ experience in an administrative role required. Experience working within Human Resources preferred.  
  • Proficient computer literacy and experience with Microsoft Office 365, Outlook, Excel, and PowerPoint. 

Preferred Qualifications 

  • Excellent interpersonal and communication skills to effectively interact with diverse groups across the Butler community.  
  • Strong verbal and written communication skills to present information clearly and adapt messages for different audiences.  
  • Possess the ability to simplify complex information and tailor communications to diverse audiences. 
  • Demonstrates a highly organized work ethic for efficiently managing multiple tasks.  
  • Clearly demonstrates critical thinking ability, time management efficiency, attention to detail and provide problem resolutions as necessary.   
  • Must possess a positive attitude, pleasant demeanor, and ability to work well in a team; with eagerness to learn and grow in knowledge and responsibility. 

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

  • Paid Time Off and Holidays:
    • 18 days of paid time off (vacation and PTO days)
    • 8 Paid Holidays
    • Paid Winter Break between Christmas Eve and New Year’s Day
    • Paid Parental Leave (after 1 year of full-time employment)
  • Health:
    • Comprehensive medical, dental, and vision plans including disability and life insurance programs
  • Retirement:
    • 10% employer contribution after 1 year of full-time employment
  • Tuition Assistance:
    • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
      • Eligibility after 9 months of full-time employment
      • Employees & spouses- undergraduate/graduate degrees
      • Dependents (under age 26)- undergraduate degree
      • Covers tuition only
    • Tuition Exchange Program for Dependents
  • Butler Facilities Access, Discounts and Perks:
    • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
    • LinkedIn Learning Courses
    • Free premium subscription to the Calm App
    • Free subscription to the WSJ and NYT
    • Discount at the College Bookstore
    • Discount on select Athletic and Arts/Events Center Performances

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer.  We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.  We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

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Butler University is committed to enhancing the diversity of the student body and our faculty and staff. In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender identity, sex, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.