Current Butler students can find information regarding employment by visiting the Internship & Career Services page.

Experiential Liaison, Online Pharmacy Program

Apply now Job no: 494999
Work type: Staff Full-time
Location: Indianapolis
Categories: Academic & Student Services

Summary of Position: 

This is a full-time, 12-month, staff appointment in the College of Pharmacy and Health Sciences.  The Pharmacy Online Pathway Experiential Education Liaison is responsible for: (1) identifying, recruiting, and securing qualified sites and preceptors based on established criteria and process; (2) facilitating the scheduling of all student rotations in the online pharmacy pathway; and (3) providing customer service representation on behalf of the college with the goal of creating and maintaining quality relationships with preceptors and their institutions. This position will require 10-25% travel outside Indiana. 


  • Promote programmatic expansion and identify and recruit new preceptors, sites, and partners to support/train students in experiential education  
  • Conduct preceptor/site visits, in person and virtually, and maintain existing relationships/partnerships on behalf of the Office of Experiential Education. 
  • Communicates and interacts daily via email, phone and teleconference with healthcare site administrators, HR personnel, medical education departments, preceptors, and students to request/confirm rotation placements, gather/communicate new site onboarding protocols and paperwork; schedule on-site visits and assist students and clinical sites with onboarding compliance. 
  • Initiate legal agreement process for COPHS Online Pharmacy Pathway. Specifically, provide input for each agreement regarding identifying unique or unusual requirements of rotation sites; assisting Butler’s legal counsel, risk manager and insurance provider by providing necessary context and addressing their questions; ensuring that tracked changes for all agreements are implemented before final execution; facilitating Docusign; recording fully executed agreements; requesting certificates of insurance for external entities.  
  • Communicates updates to EEO Staff on preceptor status and ensures applications and syllabus are on file 
  • Confers with EEO staff to coordinate in the scheduling process for all Introductory and Advanced Pharmacy Practice Experiences (IPPEs and APPEs) for online pharmacy students, rescheduling of students as needed; answering scheduling questions and concerns of students and preceptors. 
  • Maintains site-specific onboarding procedures for rotation sites on E*value; assists students and preceptors with on-boarding process. 
  • Assists Director of Preceptor Development with preceptor development/orientation events, as well as the Preceptor Connect Event for the pharmacy program. 
  • Tracks payments to sites for online-pathway student rotations, matching payment amounts to actual rotations scheduled each year.  

Qualifications and Requirements:  

  • Minimum of bachelor’s degree. 
  • Experience working in the health care system required; preference for candidates having knowledge of or experience in healthcare sales. 
  • Requires an in-depth knowledge of common office/site procedures and etiquette. Must have general knowledge and understanding of pharmacy practice and various sites of practice, including hospitals/health systems, clinics, and community pharmacies. Ideally have prior relationships with healthcare providers/pharmacists, healthcare organizations and networks to be able to identify the most valuable opportunities for placement and partnerships. 
  • Ability to communicate effectively and persuasively with external members in writing, in person, and utilizing telephone or video conferencing.  
  • Ability to interact effectively with college administration, faculty, staff, and students. 
  • Proficiency in software used for scheduling and evaluating experiential students. 
  • This position will require 10-25% travel outside Indiana. 

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

  • Paid Time Off and Holidays:
    • 18 days of paid time off (vacation and PTO days)
    • 8 Paid Holidays
    • Paid Winter Break between Christmas Eve and New Year’s Day
    • Paid Parental Leave (after 1 year of full-time employment)
  • Health:
    • Comprehensive medical, dental, and vision plans including disability and life insurance programs
  • Retirement:
    • 10% employer contribution after 1 year of full-time employment
  • Tuition Assistance:
    • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
      • Eligibility after 9 months of full-time employment
      • Employees & spouses- undergraduate/graduate degrees
      • Dependents (under age 26)- undergraduate degree
      • Covers tuition only
    • Tuition Exchange Program for Dependents
  • Butler Facilities Access, Discounts and Perks:
    • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
    • LinkedIn Learning Courses
    • Free premium subscription to the Calm App
    • Free subscription to the WSJ and NYT
    • Discount at the College Bookstore
    • Discount on select Athletic and Arts/Events Center Performances

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer.  We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.  We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

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Butler University is committed to enhancing the diversity of the student body and our faculty and staff. In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender identity, sex, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.