Position Overview

The Program Coordinator for College of Education Graduate & Adult Learning Programs will assist with various duties related to the day-to-day management of online and in-person graduate and adult learning programs, including but not limited to timely and accurate communication with current and prospective graduate students, monitoring and processing admissions and enrollment requests, scheduling courses, and providing general organizational, data management, and administrative support to program personnel as needed.

Responsibilities

• Coordinates graduate (degree and non-degree) admissions, including duties such as communication, application tracking, problem solving, and reporting.
• Thoroughly understands each program's entry requirements, plan of study, and matriculation timelines.
  In collaboration with the ADGALP and program directors, develops and publishes the course schedule for COE graduate and adult learning programs and assists students with registration issues.
• Serves as a key resource for students, faculty, and other staff members for issues related to graduate program curricula and enrollment.
• Communicates with current graduate students, including through general maintenance of and announcements to a Canvas organization course.
• Communicates with external stakeholders such as online program management partners, employers, and schools and responds or forwards communications as necessary and appropriate.
• Oversees the hiring of adjunct faculty by communicating with and collecting the necessary paperwork and contracts. Similarly, monitors the accounts for affiliate faculty to keep them current.
• Executes accounting functions for graduate programs such as vendor contracts, payments, and institutional invoicing with student accounts.
• In collaboration with faculty and program directors, assists with field placement agreements, documentation, communication, and data collection.
• In collaboration with the ADGALP and Data & Accreditation Manager, assists with data collection for accreditation and external reports. 

Required Qualifications 

• Bachelor’s degree
• 3 years of work experience in higher education
• Demonstrated alignment with the COE Shared Commitments
• Strong organizational, written, and verbal communication skills
• Ability to work independently and manage multiple priorities
• Willingness to learn new skills and assume new responsibilities

Preferred Qualifications 

• 5 years of work experience in higher education
• Work experience related to the responsibilities listed above  
• Familiarity with the Slate, Peoplesoft, Google Drive, Microsoft Teams, and other applications related to this position

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

• Paid Time Off and Holidays:
  • 18 days of paid time off (vacation and PTO days)
  • 8 Paid Holidays
  • Paid Winter Break between Christmas Eve and New Year’s Day
  • Paid Parental Leave (after 1 year of full-time employment)
• Health:
  • Comprehensive medical, dental, and vision plans including disability and life insurance programs
• Retirement:
  • 10% employer contribution after 1 year of full-time employment
• Tuition Assistance:
  • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
    • Eligibility after 9 months of full-time employment
    • Employees & spouses- undergraduate/graduate degrees
    • Dependents (under age 26)- undergraduate degree
    • Covers tuition only
  • Tuition Exchange Program for Dependents
• Butler Facilities Access, Discounts and Perks:
  • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
  • LinkedIn Learning Courses
  • Free premium subscription to the Calm App
  • Free subscription to the WSJ and NYT
  • Discount at the College Bookstore
  • Discount on select Athletic and Arts/Events Center Performances

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer.  We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.  We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.