Director, Academic Budgets
Job no: 494545
Work type: Staff Full-time
Location: Remote, Indianapolis
Butler University seeks an energetic and innovative Director of Academic Budgets. Butler University is a nationally recognized comprehensive university. Butler provides personalized liberal and professional education to approximately 4,500 undergraduate and 1,000 graduate and doctoral students, representing 46 states and 24 countries. The university has six colleges: Business, Communication, Education, Fine Arts, Liberal Arts and Sciences, and Pharmacy and Health Sciences as well as a Division of Professional Studies which serves adult and online learners. Founded in 1855 by abolitionists on the principles of diversity, equality, and inclusion, Butler admitted women and people of color on an equal basis with white males, a radical stance for the time. The Director will continue this strong legacy of inclusion and provide vision, leadership, and comprehensive management of the budgets and related business office activities for Academic Affairs.
We seek candidates with a demonstrated commitment to promoting diversity, equity, inclusion, and intercultural development in an educational and work environment and a willingness to contribute to the inclusion efforts on campus.
The Director of Academic Budgets is responsible for the oversight of the finances for the academic division including budget development, financial analysis, and monitoring; providing financial support for the colleges and academic affairs divisions; and serving as financial advisor to the provost. The successful candidate will work positively and productively with faculty and staff from a variety of backgrounds, identities, and experiences. This position can be based on campus, hybrid or fully remote.
- Review, analyze, and evaluate long and short-range budget and financial issues for the academic division.
- Oversee the development of the academic division annual budget process; including revenue, salary and operating budgets; faculty and staff performance evaluations; capital and incremental funding requests. Maintain provost’s financial report, recording permanent and annual salary savings, and salary commitments, operating commitments, and restricted account activity.
- Advise provost of ongoing available funding sources for reallocation and current funding commitments. Conduct annual year-end review of the academic division finances; work in conjunction with the colleges and academic affairs divisions to address deficit concerns.
- Complete preliminary and final academic division year-end reports.
- Conduct annual fall and spring budget review meetings for each of the colleges and provost division. Complete summary meeting reports and academic division salary savings reports.
- Review and provide information notes on position request forms and full-time faculty contracts submitted for the provost’s signature. Review and provide approval for academic division recruitment ads.
- Serve as signatory for provost on academic division personnel forms (e.g., part-time faculty appointment forms and personnel status forms).
- Complete Provost Office HR-related paperwork (e.g., stipends. new hires, promotions).
- Oversee processing of the academic division summer session payroll process.
- Quarterly process and review the periodic payroll report from the PeopleSoft financial system.
- Complete annual faculty equity analysis for salary determination purposes.
- Work in conjunction with colleges and/or departments to research salary issues and process identified corrections to Human Resources.
- Provide annual training workshops for faculty and academic staff: Butler accounting policies and procedure, academic personnel policies and procedures, and academic budget process.
- Maintain working knowledge of PeopleSoft financial system, processing queries as needed for financial analysis and process academic division budget changes in the PeopleSoft system (or similar application).
- Oversee the academic affairs annual computer replacement cycle in conjunction with Information Technology.
- Serve as signatory for provost on academic division financial documents (e.g., journal vouchers).
- Other duties as assigned in the provost office and academic affairs.
Qualifications and Requirements:
- Bachelor’s Degree and 5-7 years experience with budget planning and reporting and working with senior leadership
- Outstanding organization, written and verbal communication skills.
- Exercise judgment and leadership on matters related facilitating the financial and contractual components of Academic Affairs vision and strategy. Maintaining confidentiality is significantly important.
- Knowledge of budgeting with the ability to analyze financial model and solve problems creatively along with attention to detail.
- Ability to work both independently and in a team environment with professionals of all levels
- Accounting/Budget acumen with strong skills in Excel and other ERP tools. Highly organized and experience with developing and streamlining processes
- Excel skills with the ability to work with large data sets and develop easy to understand tables and charts highlighting information to help make business decisions.
Butler University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.
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